The fourth co-creation workshop constituted the second event of the second co-creation phase for the Lisbon pilot. The event was held on Thursday, 20 July 2023 under the coordination of the LIS pilot team; and It took place at the City of Lisbon Foundation (Fundação Cidade de Lisboa).

The workshop aimed to expand the collaboration of the pilot with its local stakeholders, and explore the possibilities of AI in shaping public policies via the utilization of the project’s VPME platform.

All five of the project pilots had the opportunity to present to the target audience their scope and how the AI-based tools and solutions are integrated into their envisioned impact, while LIS pilot was the main focus in what regards energy management and optimization in the Portuguese capital.

Agenda

• Introduction to the workshop: Presentation of the agenda, the project and an overview of the AI4PublicPolicy pilots.
• Icebreaker: Hopes & fears on the use of Artificial Intelligence
• VPME demo presentation: Demonstration of the VPME in the context of the Lisbon Pilot
• Co-creation session: Guided discussion on VPME components: Datasets & Catalogue, Policy KPI, Policy dashboards, Policy Surveys
• Conclusion: Outcomes of the workshops & next steps

Participants

The event brought together ICT experts and administrative managers from the Lisbon Municipality departments to share their perspectives on AI and contribute to the collaborative process regarding the VPME application in LIS pilot.

Sessions, discussions, and outcomes

The workshop kick-started with a warm welcome to the stakeholders and a roundtable presentation. Everyone had the chance to share their thoughts about AI on a stimulating discourse that revealed diverse viewpoints. While some attendees demonstrated excitement about the future implications of AI, others expressed skepticism, emphasizing the importance of ethical considerations and practical applications.

Moving forward, the attendees were introduced to the AI4PublicPolicy project – its key characteristics, objectives, and how it plans to leverage AI to improve public policy implementation. To bring the theory to life, the participants were taken through the five pilot projects and their specific goals focusing on the Lisbon pilot, which aims at energy management and optimization.

To provide a practical glimpse into the workings of the Lisbon pilot, participants were presented to a live demo of the VPME (Virtual Policy Management Environment).

As the day progressed, the attendees immersed themselves in a co-creation process, engaging in guided discussions on various elements of the VPME. This included discussions around the datasets and catalogues used, the policy KPIs (Key Performance Indicators) in place, the design and functionality of the policy dashboards, and the methodology behind the policy surveys.

Wrapping up this session, the team laid out the roadmap for future steps and what to expect after this workshop. With each participant leaving with newfound knowledge and a fresh perspective, the 4th co-creation workshop was another step forward in AI4PublicPolicy’s journey toward integrating AI into public policy.